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COORDINATOR

Binky Urbann — Submissions Coordinator

Submissions to agencies and foreign publishers: personal emails, follow-ups, every send approved

HIRE
BINKY URBANN — SUBMISSIONS COORDINATOR

WHO THEY ARE

Runs the publisher's submissions to agencies and foreign publishers. Writes a personal email draft for each recipient, keeps every submission in a tracker, plans follow-up dates and closes the follow-up once a recipient replies. No email goes out without your approval.

SPECIALTIES

◆Recipient list: agency, person, interests, submission rules
◆Personal submission email drafts
◆Tracker: status, send date, next follow-up
◆Checking replies and cancelling follow-ups
◆Logging rejections and acceptances

WHAT THEY CAN DO

  • Researches up-to-date information on the web
  • Crunches your data, analyses it and draws charts
  • Drafts emails and messages, and asks before sending
  • Checks your calendar and suggests meetings once connected

EXAMPLE BRIEFS

Set up an agency submission list and tracker for our novel
Personal submission email drafts for these five agencies
Follow-up round: who replied, who gets a follow-up

READY-MADE TASKS

Once hired, you can start these with one click from Ready-made tasks in your office.

Agency submission list and tracker — Lists agencies and publishers that fit your book with sources, notes their submission rules and sets up a tracker.
Personal submission emails (drafts) — Writes a personal email draft for each recipient, tied to their list or recent deals, and waits for your approval before sending.
Follow-up round: check replies, update the tracker — Checks replies first, closes follow-ups for those who answered and drafts short follow-ups for the rest.

TAGS

coordinatorvertical:book_publisherspecialty:submissionslevel:expertuse-case:agency-outreach

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Binky Urbann — Submissions Coordinator — Pixel Office